About The Event
Location: Best Western Meridian Nairobi
This 4-day workshop is tailored to professionals managing USAID and World Bank-funded projects. It focuses on mastering financial management, grants administration, and procurement processes to meet the specific compliance requirements of these donors. The course will provide participants with the knowledge and tools to manage project funds effectively, ensure procurement transparency, and maintain compliance with donor regulations.
Target Audience:
Finance and Grants Managers
Procurement Officers
Project Managers
Compliance Officers
Accountants
NGO staff handling USAID and World Bank-funded projects
Learning Objectives:
Understand and apply financial and grants management principles for USAID and World Bank-funded projects.
Manage procurement processes in alignment with donor guidelines.
Ensure compliance with USAID and World Bank financial and procurement regulations.
Develop risk management strategies and prepare for donor audits.
Align financial and procurement practices with overall project goals.
Course Structure:
Introduction to USAID and World Bank Funding Structures
Session 1: Overview of USAID and World Bank Funding Mechanisms
Different funding instruments and agreements.
Key differences and similarities between USAID and World Bank project funding.
Pre-award and eligibility requirements.
Session 2: Financial and Grants Management Principles
USAID and World Bank regulations (2 CFR 200, World Bank procurement framework).
Financial reporting and donor communication protocols.
Session 3: Case Study: USAID vs. World Bank Project Funding
Real-life examples of financial management challenges in funded projects.
Learning Outcomes: Participants will gain foundational knowledge of USAID and World Bank funding mechanisms and the key financial management principles that ensure compliance.
Financial Planning and Budgeting for USAID and World Bank Projects
Session 1: Budgeting for Donor-Funded Projects
Developing realistic, compliant budgets.
Aligning budget with donor expectations and project goals.
Managing budget amendments and cost modifications.
Session 2: Cost Principles and Financial Accountability
USAID and World Bank cost principles.
Direct vs. indirect costs.
Allocating shared costs across projects.
Session 3: Practical Budgeting Exercise
Building a compliant project budget with hands-on guidance.
Learning Outcomes: Participants will master budgeting processes, ensuring all project costs are allowable and properly accounted for under USAID and World Bank guidelines.
Procurement Management for USAID and World Bank Projects
Session 1: Procurement Policies and Procedures
Overview of procurement policies for USAID and World Bank-funded projects.
Competitive bidding, vendor selection, and contract management.
Documentation and transparency in procurement.
Session 2: Managing Procurement Risks and Compliance
Identifying and mitigating procurement risks.
Ensuring compliance with donor procurement regulations.
Dealing with non-compliance and reporting procurement issues.
Session 3: Practical Exercise: Developing a Procurement Plan
Designing a compliant procurement plan for a USAID/World Bank-funded project.
Learning Outcomes: Participants will learn how to design and manage procurement processes that align with donor guidelines and mitigate procurement risks.
Auditing, Compliance, and Risk Management
Session 1: Audit Preparation and Financial Documentation
Preparing for audits in USAID and World Bank projects.
Key documents and financial records to maintain.
Responding to audit findings and maintaining an audit trail.
Session 2: Compliance Audits and Internal Controls
USAID and World Bank audit standards.
Setting up internal controls for financial and procurement processes.
Session 3: Risk Management in Financial and Procurement Systems
Identifying potential risks in financial management and procurement.
Mitigation strategies and how to avoid common audit findings.
Session 4: Case Study: Successful Audit Preparation
Hands-on exercise on preparing for donor audits.
Learning Outcomes: Participants will gain skills in audit readiness, risk management, and compliance, ensuring smooth financial and procurement operations under donor scrutiny.
Financial Reporting, Monitoring, and Procurement Best Practices
Session 1: Financial Reporting for USAID and World Bank Projects
USAID and World Bank financial reporting requirements.
Timely and accurate submission of financial reports.
Tools and templates for financial tracking and reporting.
Session 2: Monitoring Procurement and Financial Systems
Monitoring financial performance and procurement operations.
Using M&E frameworks to track procurement outcomes.
Session 3: Workshop Wrap-Up and Action Plan Development
Review of key lessons.
Developing an action plan to improve financial, grants, and procurement management in participants’ organizations.
Learning Outcomes: Participants will enhance their ability to generate accurate financial reports, monitor procurement processes, and develop actionable plans to optimize grant and financial management.
Course Methodology:
Interactive Learning: Engaging group discussions, role-playing, and case studies.
Hands-on Practical Exercises: Budgeting, procurement planning, and audit preparation simulations.
Expert-Led Sessions: Delivered by experienced trainers with expertise in USAID and World Bank-funded project management.
This workshop provides comprehensive tools and knowledge for managing USAID and World Bank-funded projects effectively.
Stratford International BDLC: Empowering Humanitarian and Development Professionals to Achieve Financial Excellence, Grant Compliance, and Procurement Transparency.
